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22 Oct 2019

Full-timeOffice Manager

ACI Worldwide – Posted by ACI-Worldwide München, Oberbayern, Bayern, Germany

Job Description

ACI Worldwide, the Universal Payments company, powers electronic payments and banking for more than 5,100 financial institutions, retailers, billers and processors around the world. ACI software processes $14 trillion in payments and securities transactions for more than 300+ of the leading global retailers, and 18 of the top 20 banks worldwide. We have a definitive vision of how electronic payment systems will look in the future and we have the knowledge, scale and resources to deliver it. As an Office Manager in Munich, Germany, you too can help us drive payments at the speed of change.

Job Summary:
Provides analytical and specialized administrative support to relieve executive, administrative, and line and staff managers of complex details and advanced administrative duties. Executes special or continuous research and data analysis tasks. Analyzes problems, determines approach, compiles and analyzes data, and prepares reports/recommendations. Coordinates activities between departments and outside parties. Contacts company personnel at all organizational levels to gather information and prepare reports. Work is generally of a critical or confidential nature. Assignments may be found in various functional areas.

Job Accountabilities:
• Understand and Adhere to all Corporate Policies to include but not limited to ACI Code of Ethics and Global Information Security.
• Responsible for organizing and coordinating office operations and procedures in order to facilitate organizational effectiveness and efficiency, including but not limited to making purchases, coordinating with suppliers, maintaining office in optimal conditions and record keeping.
• Serves as a point of contact for the remote office and other ACI Departments and provides support where required in the absence of local staff – HR, Finance, Facilities, Security, etc.
• Interface role between internal and external customers and ensure the communication of information.
• Provide secretarial and administrative support to the management as required.
• Provide receptionist support and serve as the first point of contact for visitors to the office.
• Perform other duties as assigned.

Minimum Job Qualifications:
• Professional appearance and min. 2 years of relevant experience in the service field and at the Reception
• Self-consistent and solution orientated method of operation combined with excellent organizational skills
• High service orientated skills and high capacity for teamwork
• Ability to work accurately and on deadlines
• Flexible and independent, proactive functioning
• Competent handling of MS Office programs
• Fluent English and German in speaking and writing

What you can expect from us: We are an agile, dynamic and multicultural company. Talents can make a difference and support our customer every single day.

What awaits you:
• A fair salary package and a lucrative employer-funded pension
• Personal benefits, such as price reduction at the gym Fitness First
• Free coffee as well as fresh fruits every day and free drinks
• We celebrate achievements together with: team events, summer festival, Oktoberfest and Christmas party and several other social hours

How to Apply

If you are interested in applying for this opportunity, please use the apply-button. We’re looking forward to receive your application (including cover letter with salary expectations and notice period or possible entry, CV and certificates).

Job Categories: Management. Job Types: Full-time. Salaries: Competitive.

Job expires in 343 days.

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